Policies

The Makerspace is part of the College of Engineering (CoE) shops, therefore most of the policies in the TEAM-Lab apply to the Makerspace. Below is an overview of the policies with a few noted differences.

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Safety

Maintaining a safe environment is the first priority (detailed policies here). Unlike the TEAM-Lab, most areas of the Makerspace do not require particular shop attire and eye protection unless you are using tools (click here for a map of the designated areas in red and/or note the posted signs).

Access

Collaborative Spaces

The Makerspace is open to the UW campus community. Everyone is welcome to use our collaborative spaces.

Equipment Access – College of Engineering

To use equipment as a member of CoE, you must have one of the shop permits (Blue, Red or Green) and pay the materials fee. Click here, for complete details.

Equipment Access – Campus Community

Access to most equipment can be obtained through a M-Pass. Click here, for complete details regarding access for the UW community and the M-Pass.

 

Fees

College of Engineering

  • CoE members are required to pay a CoE shop materials fee to use the machines / equipment / tools (e.g. 3D printers, laser cutter, VR, check-out items, etc.). The materials fee is $50 for non-researcher (students not working on research projects) and $100 for researchers.
  • This one fee covers unlimited use of all CoE shops/equipment/machines including the Makerspace and TEAM-Lab.
  • To pay your COE materials fee go here.

UW Campus Community

  • Everyone else who wishes to use the equipment at the Makerspace is required to buy an M-Pass. Details can be found here.

Permits and Training

  • No permit is required to enter the Makerspace and use the bench and desk (collaboration) areas.

College of Engineering

  • All CoE users must have a Blue or Red permit to use the machines and equipment in the Makerspace.
  • A Red or Green permit is needed to enter the “machine shop” area shown in red here.
  • A Green permit supersedes the Red and Blue permit (so if you have a Green permit you can use all of the equipment/machines that require a Red or Blue permit).
  • A Red permit supersedes the Blue permit (so if you have a Red permit you can use all of the equipment/machines that require a Blue permit).

UW Campus Community

  • A M-Pass is required to the equipment this pass gets you access to.
  • Please note, the M-Pass does not get you access to the machine shop area.
  • For details regarding what equipment the M-Pass gets you access to, click here.

Personal Projects

Personal projects are permitted (and strongly encouraged!) though they are given lowest priority in terms of machine use and must not be deemed wasteful by the Shop Manager. Please be honest if questioned by the Shop Manager as to the purpose of your project and/or just pass your idea by the Shop Manager so he can help you and also properly manage resources. Note that personal projects that are being made to be sold are not allowed in the Makerspace. 

Misc. Disclaimers

[-] All use of Makerspace space is guided by UW regulations and the Office of Environmental Health and Safety. Failure to adhere to these rules will risk the immediate suspension of the offending activity and possible termination of access. Of particular importance are rules governing supervision and safety. Lapses in safe and best practice will result in review by the Makerspace Director and may lead to restriction of access to the space and equipment.

[-] All persons using the Makerspace space must be identified and approved for access. The shop staff reserve the right to refuse access to anyone who does not employ safe and best practices, does not follow instructions from the shop staff or does not contribute to a respectful and safe working environment.

 

Courses / Labs at the Makerspace

Click here for more info on running your class and/or lab at the Makerspace.

Machine-specific Policies and Procedures

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3D Printers

Maximum printer use: Each person and/or project may run jobs on a maximum of two 3D printers at once. 

End of Semester: During peak usage at the end of the semester, the Makerspace does not allow personal projects to be printed. We also kindly ask research projects to be printing after the end of classes to allow undergraduate projects to finish.

Laser Cutter

To use the laser cutter you must have the following:

  1. A CoE shop permit (any color)
  2. The Laser 1 upgrade
  3. Payed the materials fee
  4. Have a Makerspace staff member log-in to the computer and check your material & settings

Note: Makerspace staff are not available to cut for you (even small cuts). 

The laser cutter has a high risk of fire. While operating the laser cutter you must 1) be able to see the material at all times 2) take action to extinguish a fire. If it is a small flame (two lit matches) remove the material and suffocate the flame. If the flame is larger than than a lit pack of matches use the fire extinguisher to the right of the machine.

Suspension of access: If the laser cutter is found running unattended the job will be paused/canceled and the user’s CoE shop permit will be suspended for one week. If the user is found cutting unapproved materials the job will be stopped and the user’s CoE shop permit will be suspended for one week.

Materials: There are many materials the laser cutter can not cut safely. See here for a list of approved/unapproved materials. If you have questions or concerns about approved materials email the  Shop Manager. Materials that are not planner (flat) must be approved by the shop manager.

It is good practice to purchase laser cutter materials from the makerspace.

Machine Shop

To use the machine tools (drill press, bandsaw, etc.) in the Makerspace machine shop you must have the following:

  1. A red or green permit (visible to shop staff).
  2. Payed the materials fee.
  3. The shop manager is present in the Makerspace.

Note: Any making that creates a mess/dust/noise should happen in the Machines Shop. Users with only a Blue permit are allowed to work, with safety glasses and appropriate clothing, in the machine shop, but may not use machine tools. 

The following rules are to be observed while in the Makerspace Machine Shop.

  1. Lab facilities may not be used unless the lab manager or his/her delegated representative is present.
  2. There must be at least two individuals present and within eyesight of each other at all times when the lab facilities are in use.
  3. All accidents, including minor injuries and all hazardous conditions or activities must be reported immediately to the lab manager or his/her delegated representative.
  4. No one may be in a fabrication area without the required permit for the specific area in which they are working visibly displayed on their person. The makerspace machine shop requires a red permit.
  5. Causing distractions of any kind is forbidden (e.g. yelling, making sudden loud noises, etc.). Individuals are expected to demonstrate mature judgment and common sense in their work and conduct while working in the lab.
  6. Eating or drinking around equipment is prohibited.
  7. Smoking, chewing tobacco, or being under the influence of drugs or alcohol is prohibited.
  8. Individuals should be focused on their work and not engage in conversation while operating machines.
  9. Cell phones and other devices that cause distraction should be turned off and not used when working on machinery.
  10. Tools are to be used only for the purpose for which they are designed.
  11. You may not operate equipment that you have not been trained on or received permission to use.
  12. Check with the lab staff if you are not sure how to operate a piece of equipment.
  13. Read and follow all operational signs located on or near the various machines before turning the machine on.
  14. Machine guards are to be in place and in use at all times when equipment is operating.
  15. Do not try to stop a machine’s rotating parts with your hands, especially a lathe or drill chuck.
  16. Do not leave a machine until it has come to a complete stop.
  17. Any adjustments or repairs (e.g changing blades on the table saw) must be performed by staff.
  18. Never use rags to clean the workpiece or any part of the machine that is running.
  19. Only one person may operate a machine at a time.
  20. Keep aisles clear and maintain unobstructed access to all exits, first aid kits, fire extinguishers, electrical panels, emergency showers and eyewash stations. Take note of their location in the labs areas.
  21. Keep floors free of loose tools, scrap material, oil, grease or any other type of liquid. Clean up spills immediately; they are slipping hazards.
  22. Compressed air is not to be used to clean off machines, work areas, tools or persons. If air is used to clean a part, point the air hose down and away from yourself or any other person and cover the nozzle and object with a rag.
  23. All spray painting must be done in an approved spray booth (e.g ECB rm. B1062 or the Makerspace paint room). See staff for access.
  24. Defective, dull or broken tools may cause injury if used. Give them to staff for replacement or sharpening.
  25. Notify staff immediately if blood is found. Do not attempt to clean up blood or other bodily fluids unless you have received University bloodborne pathogen training.

The same safety rules and polices apply in all CoE shops with machines tools (Makerspace & TEAMlab).

Storage (lockers and other)

There are a couple options for storage:

Option #1: Check-out a Locker

This is the best option for small to medium projects

To check out a locker see any Makerspace Staff for assistance.

  • Must have a CoE Shop Permit (any color) & have paid the $50 materials fee
  • Only one locker per student
  • The locker checkout period is for one semester; The locker must be cleaned out by the last day of the semester.
  • Items left in the locker at the end of the semester are the property of the Grainger Engineering Design Innovation Lab (Makerspace)
  • You can NOT store any of the following in your locker:
    • Food, Organics, or anything that will rot or attract pests
    • Flammable materials (see Shop Manager to find a proper storage place for these items – we have them)
    • Valuables, explosives, anything dangerous
  • If you forget your pass code see the Makerspace Staff (they have the master code)
  • Lockers offer a limited amount of security – The Grainger Engineering Design Innovation Lab (Makerspace) is not responsible for any items stored in the lockers

For more info on using the lockers, see this page. 

Option #2: Room storage for medium to large projects

For larger objects that don’t fit in lockers, we have limited room storage. The room is for storage only and not a private workshop area. Your items should be removed from storage and moved to the open areas of the Makerspace to be worked on. Please talk to the Shop Manager for details. If your project becomes dormant*, we will likely ask you to store it elsewhere until it becomes active again.

*A dormant project is defined at the Makerspace to be any project that has not been actively worked on for 2 weeks or longer.