Virtual Reality

VR Headsets for Instruction & Research

Any faculty or staff member at UW-Madison may check-out  headsets for instructional use thanks to a partnership with the Provost’s Office and the College of Engineering.

If you’d like to reserve one or more headsets for your class, please start with this form or  contact us at

  • There is no cost to the instructor – including Materials Fees, or an M-Pass.
  • Only the Oculus Go and Quest headsets are part of this pilot program. Other Kohler Vis Lab AR/VR equipment require an M-Pass or CoE Shop Permit.
  • The Makerspace student staff provide basic technical support. You may reach them at
  • This is only for faculty/staff at UW and not for students or student orgs to check out.

Provost Projects

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Responsibilities of Parties

● All instructors using the space will provide: Their own instructional content and teaching support to students using the VR equipment as part of their class (e.g. a TA to walk students through the instructional content as needed).

● The Makerspace will staff provide the equipment and technical support as mentioned below but will not be able to run, organize, teach lab lessons and/or create educational content specific to a course. 

● The Department of Civil & Environmental Engineering will provide:

 1. 16 Oculus Quest, 64 GB VR headsets

2. 10 Oculus Quest 2, 64 GB VR headsets

3. Cases to safely transport and store headsets

4. Tablet to link to the headsets

5. 1,000 disposable headset covers

6. 56 – AA rechargeable batteries and battery charger

● The Makerspace will:

1. Setup, label, and number the headsets and controllers

2. Charge and store the headsets when not in use

3. Replace and charge controller batteries when needed

4. Coordinate schedules with instructors, including time instructors may

need to load files to the headsets

5. Provide space for instructors to hold class in the Makerspace in Wendt Commons for specified class periods where the VR headsets will be used. This is subject to availability on a first-come-first-served basis.

6. Provide technical support to instructors regarding VR headsets, including hardware, firmware updates, and file uploads to the headsets if requested by the instructor.

7. Troubleshoot headsets that are malfunctioning (based on staffing availability and may not occur on-demand).

8. Offer a brief orientation to the Kohler Innovation Visualization Studio for instructors using the VR headsets in their courses.

9. Provide disposable headset covers at the request of instructors; requests must be made in a reasonable timeframe (to be established at a later date); purchase additional disposable headset covers when the initial supply is depleted.

10. Insert or remove glasses spacers in headsets as needed; instructors must request number of headsets needing glasses spacers in advance in a reasonable timeframe (to be established at a later date).


● Makerspace staff with VR expertise will not be present during all scheduled lab times so advanced planning will be needed. It’s recommended that each course has a lab TA that is fairly knowledgeable with frequent questions and issues with their lesson.

● Makerspace staff will do their best to ensure the equipment is ready and working properly for each reservation; however, users must be prepared to use the equipment independently.

● The VR equipment is not to be removed from the Kohler Innovation Visualization Studio unless approved by the shop manager.


● Any CoE instructor may reserve the VR equipment and/or room. Instructors should reserve blocks of time for their students to come in groups (labs) to use the equipment. A list of students in each lab section should be provided to the Makerspace staff.

● Equipment can only be reserved by CoE instructors and will be granted a reservation on a first-come-first-served basis. No priority will be given to any specific CoE department or instructor.

● CoE students may use the equipment without an instructor or TA present, though the lessons need to run autonomously in this case.

Waiver of Makerspace Student Fees

No permits or fees are required by instructors or students as long as the equipment is being used for CoE courses and/or research.

The $50 CoE Materials Fee:

● Is not required by CoE students when the equipment is being used for CoE courses and/or research and applies only to the VR headsets in this document.

● Is required when students would like to use the Makerspace resources outside of the VR headsets mentioned above, including other VR equipment at the Makerspace. Non CoE students and instructors may use the equipment if the Provost VR program is renewed or through purchasing an M-Pass (link).

Scholarly Partnerships

Both partner organizations are interested in exploring effective instructional practices for VR headsets and disseminating that information to instructors on campus and potentially beyond campus. As the VR headset initiative evolves, both parties agree to explore ideas for data analysis and dissemination together, although this MOU does not require them to analyze or disseminate findings together.

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Equipment Specs

Click here for a complete list of equipment.

Make Model Qty Type Permit Required
HTC Vive 2 Headset with base station, controllers Blue
HTC Vive Pro Starter Kit w/ Wireless 1 Headset with base station, controllers, wireless Blue
HTC Vive Tracker 2 Blue
Microsoft HoloLens 1 Headset Blue
Occipital Bridge 1 Headset Blue
Samsung Gear VR 1 Headset, Galaxy S8 phone included Blue
Samsung Gear 360 1 360 degree camera Blue
Humaneyes 3D 360 VR camera 1 360 degree camera Blue
Leap Motion Controller 1 Tracks both hands and all 10 fingers precisely and quickly. Blue
Oculus Rift + Touch 1 Blue
Oculus Go 26 None
Oculus Quest 5 all-in-one gaming system built for virtual reality None
Google Tango Developer Kit 1 Tablet Blue
Google Cardboard 1 Needs phone to work Blue
Dell Mixed Reality Headset 1 Headset does not need base station Blue
Samsung Mixed Reality Headset 1 Headset does not need base station Blue
Google Day Dream 1 Needs phone to work Blue
Thalmic Labs Myo Gesture Control Armband 1 Armband Blue

AR/VR Managers

Bandt, Anders

Position title: Student Staff

Martinez, Christian

Position title: Assistant Shop Manager

Vesel, Alex

Position title: Student Staff, VR Tech Support

Wani, Yash

Position title: Student Staff

Do you have a question about VR?

Do you have a question about VR? Below is the schedule of our most knowledgable staff when it comes to visual reality. Find a time when they’re working and then come in and ask the front desk to help connect you.

Note: Make sure to only come for help during the Makerspace hours here.

or email

Support Staff Date Start Time End Time
Christian Martinez 10/18/2021 08:00 AM 12:00 PM
Alex Vesel 10/18/2021 10:30 AM 12:30 PM
Christian Martinez 10/18/2021 12:00 PM 03:00 PM
Christian Martinez 10/20/2021 11:00 AM 02:00 PM
Yash Wani 10/20/2021 02:30 PM 04:30 PM
Christian Martinez 10/21/2021 08:00 AM 11:00 AM
Yash Wani 10/22/2021 12:30 PM 02:30 PM
Yash Wani 10/23/2021 12:45 PM 05:15 PM
Christian Martinez 10/25/2021 08:00 AM 12:00 PM
Alex Vesel 10/25/2021 08:30 AM 10:30 AM
Christian Martinez 10/25/2021 12:00 PM 03:00 PM
Christian Martinez 10/27/2021 11:00 AM 02:00 PM
Yash Wani 10/27/2021 12:30 PM 02:30 PM
Christian Martinez 10/28/2021 08:00 AM 11:00 AM
Alex Vesel 10/28/2021 02:30 PM 04:30 PM
Alex Vesel 10/29/2021 10:30 AM 12:30 PM
Yash Wani 10/29/2021 12:30 PM 02:30 PM