Student Staff Portal

Policies for Student Staff:

  • The Makerspace Staff Handbook
  • Student Staff Agreement
  • Operations Staff Resources
  • The Makerspace is now requiring 2 Professional Development courses for all staff members each semester.
    • List of remote options Yes, you do get paid to do these $$ (3 hrs max)
    • Operations Team – submit your notes after you’ve completed your Professional Development courses here.
  • Makerspace Student Team Drive Folder

Report Your Hours:

In order to get paid for your hours, you must do the following:

  • Submit your hours worked by the last Saturday (12pm) of the pay period. Set up a calendar reminder to submit every other week so you get paid timely for your hours.
  • Use Deputy to punch in & out for every shift
  • Ensure your Deputy time sheet matches hours worked
  • Enter your time into the UW HR timesheet
    • You can access the MyUW Madison portal at https://my.wisc.edu/ using UW-Madison NETID username and password.  On the MyUW Madison portal, the Timesheet widget can be accessed through the Time and Absence widget.
    • To enter the time worked, visit MyUW at my.wisc.edu and open the Work Record tab.
  • If you do not enter your hours into your HR timesheet in time, you will get locked out of your timesheet and will need to CONTACT HR to correct your timesheet.

Branding:

  • Please use the D+I font, Oswald (Or Alwyn New if you have access) when creating tags for new equipment. You can add it to your Illustrator library via Typekit.
  • Logos and templates are in this folder. Please save additional templates there too, if you make any! Note: These files are shared with maker service accounts and gmails.
  • Colors, Hex codes: Blue:9FDBF2, Offwhite:E5E5DA, Badger Red:c5050c

Forms:

  • [NEW] 3D Print intake form: Here
  • [NEW] 3D Print Jobs tracking (Monday.com): Here
  • [NEW] 3D Print Jobs tracking SOP, with account log-in info.: Here
  • [OLD, Discontinued 4/8/21] 3D Printer Form: Here

Front Desk FAQS:

  • Please add anything via comment to this doc!

M-Pass:

  • M-Passes are for students who are outside of CoE, but still are UW students. It lasts one semester, but that timeline doesn’t necessarily overlap with the academic semester timeline. See a log of M-Pass holders here. Note: During COVID, we are not offering M-Passes to prioritize CoE students.

Payments:

WORKSHOPS:

  • Step #1: Come up with a project that can be done remotely or safely in-person!
  • Step #2: Fill out the Workshop Submission Form.
    • NEW: YOU MUST CREATE YOUR OWN ZOOM REGISTRATION LINK. Here is a tutorial.
    • Front Desk will create a Facebook event & IG post with the Zoom registration link.
  • Step #3: Order materials for the workshop if needed. We will be capping workshops at 15 students so order accordingly. Lead times are SUPER long. If you need materials, order ~2 weeks in advance.
  • Step #4: Provide Materials to Students. If materials are needed before the workshop, prep for 15 students and place pre-packaged bags in a black box with the workshop name on it.
    • NEW: Put the box in the “Pick-Up Area” in the Presentation Room. Add your information to the “Pick-Up Clipboard” at the Front Desk, so Front Desk staff know how to correctly distribute your materials.
    • If materials are received after the workshop, create a google form for students to submit file (3DP STL, Laser .ai, etc). Link this in the Workshop Form from step 2.
  • Step #5: GIVE THE WORKSHOP. Plan to give your workshop from the Makerspace so you have less house noise and solid bandwidth.

Email maker-contact@engr.wisc.edu if you have a photo you’d like to be posted on social media with your workshop reminder.